Privacy Policy

Effective date: to be confirmed by JYOTVIRA Systems prior to public launch

This Privacy Policy describes how JYOTVIRA Systems handles information submitted through this website. It has not been reviewed by legal counsel. It should be reviewed and confirmed by JYOTVIRA Systems before the website is made publicly accessible.

1. Who we are

This website is operated by JYOTVIRA Systems, the developer and provider of JYOTVIRA Grid — a Digital Display Management System. Our website is located at https://jyotvira.com.

2. What information this website collects

This website collects information only when you voluntarily submit a demo request. The information collected through the demo request form includes:

Full name
Organisation or society name
Phone number
Email address
City
Number of screens (optional)
Screen type (optional)
Intended use (optional)
Additional message (optional)
Consent confirmation

We also record the IP address and browser user-agent of the submitting device for security and spam prevention purposes.

This website does not use tracking cookies, advertising networks, or third-party analytics services.

3. Why we collect this information

The information you submit through the demo request form is collected for the following purposes:

To respond to your demo request and arrange a product demonstration
To understand your deployment requirements before a demonstration
To contact you about JYOTVIRA Grid and related services

We do not use your information for automated decision-making, profiling, or marketing unrelated to your explicit request.

4. Legal basis for processing

We process your information on the basis of your explicit consent, provided by checking the consent box on the demo request form. You may withdraw your consent at any time by contacting us at the address below.

5. How your information is stored

Demo request submissions are stored in a secured database accessible only to authorised JYOTVIRA Systems personnel. The database is hosted within the same infrastructure as the JYOTVIRA Grid application and is not shared with third parties.

6. Retention

Demo request records are retained for as long as necessary to fulfil the purpose of the request or as required by applicable law. Records relating to requests that did not result in a commercial relationship will be reviewed and deleted periodically.

7. Email notification processing

When a demo request is submitted, an email notification may be sent to an internal JYOTVIRA Systems address. This email is transmitted over standard email infrastructure. The recipient address is not visible in the website's client-side code.

8. Who has access

Access to submitted demo request records is restricted to authorised JYOTVIRA Systems team members who need it to respond to your request. We do not sell, rent, or share your personal information with third-party organisations for their own marketing purposes.

9. Security

We implement reasonable technical measures to protect information submitted through this website, including:

CSRF token protection on form submissions
Rate limiting to prevent automated submission
Server-side validation of all submitted data
Restricted database access

No method of transmission over the internet is completely secure. We cannot guarantee absolute security.

10. Your rights

You may request to:

Access the information we hold about you
Correct inaccurate information
Delete information we hold about you
Withdraw consent you have previously given

To make any of these requests, contact us at the address below.

11. Changes to this policy

We may update this Privacy Policy from time to time. The effective date at the top of this page will be updated when changes are made. Continued use of this website after changes are published constitutes acceptance of the updated policy.

12. Contact

For privacy-related questions or requests, contact JYOTVIRA Systems through https://jyotvira.com.